Project Coordinator

Working as part of the Project Management team, the Project Coordinator, Roads, will provide overall support to the Chief Estimator and Supervisor of Field Operations with the overall execution of Roads Projects within the City of Calgary and surrounding areas. The Project Coordinator, Roads, will be involved with the estimation, planning, execution, and administration of the projects, act as a secondary point of contact for the client.

Project Supervision:

• Assist in and/or develop preliminary construction schedules and other project schedules.
• Read and interpret project plans and specifications to procure materials that match job specifications.
• Supervise construction projects to ensure they follow planned estimates.
• Coordinate the change order process, including pricing, negotiating, and assessing cost and schedule impact, prior to reviewing with the Senior Estimator/Project Manager.
• Identify and work to rectify any major discrepancies in projected project costs and construction standards.
• Assist the Chief Estimator and Supervisor of Field Operations with issuing and monitoring the progress of tender packages and subcontracts.
• Perform on-site inspections once the project is underway.
• Understand and assist in the planning and execution of work procedures, scheduling, managing, and maintaining projects and budgets.
• Collaborate with operations to coordinate the various phases of construction to prevent delays.
• Measure and/or confirm field measurements for final billing reconciliation.
• Keep an accurate record of all information required to deliver on the project efficiently, produce the necessary reconciled billings up to final product delivery and final invoicing.

Estimating:

• Assess the type of tender, client, and closing date of the tender to determine the prioritization of all tenders.
• Attends pre-bid meetings to fully understand the scope of work for the bid.
• Assists in coordinating and formulating estimates for projects.
• Reviews construction documents, including proposal specifications and drawings.
• Reads construction drawings to gain a thorough understanding of the project.
• Obtains pricing for materials; searches for and analyzes the most cost-effective means and methods of construction.
• Maintain backup files and working documents for all estimated figures, including current, accurate information and costs from suppliers and subcontractors.
• Participate in coordinating the preparation and performance of full detailed quantity takeoff estimates, identifying inherent risks and opportunities.
• Participate in project development activities, including scope definition and clarification, pre-construction planning, control estimate development, and delivery.

Knowledge, Skills, and Abilities:

• Intermediate to advanced skills in Microsoft Office (Excel, Outlook, Project, and Word).
• Effectively communicate clearly and concisely, orally and in writing.
• Outstanding organizational and time management skills; strong ability to independently and efficiently prioritize and manage multiple tasks, on multiple projects.
• Detail orientation: the ability to successfully ensure the accuracy of project documentation and compliance with applicable laws and regulations.
• Demonstrates an understanding when interpreting construction drawings, elevations, and contract documents.
• Application of numerical and analytical skills.