Volker Stevin Canada and its subsidiaries across Western Canada are dedicated to providing the highest level of quality services in the areas of: construction, project management, highway maintenance, civil works and bridge construction, maintenance and rehabilitation expertise, and asphalt/aggregate plants and pits.
Position Rationale:
Supporting Volker Stevin Highways Ltd. and contributing to the success of Volker Stevin as a whole, through the delivery of superior customer service, collaboration, and combined efforts of the entire administrative team. The Administrative Assistant position provide support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.
Position Accountabilities:
- Open, sort and distribute correspondence, including faxes and emails.
- Use Office 365 software to prepare and create forms, reports, memos, letters, and other documents.
- Organize meetings, including preparing agendas and recording minutes.
- Maintain P-Card accountabilities by providing appropriate supporting documents (original receipts) for expenses, and process all expenses incurred on the relevant online website.
- Assist personnel in preparing expense reports, including classifying and coding electronic files.
- Assist office staff with creation and changes to P.O.’s through the ERP system (i.e., D365 Dynamics).
- Order, organize, distribute forms (e.g., daily diaries, snow removal, safety meeting minutes, etc.).
- Assist the Contract Manager in preparation and filing of subcontract agreements.
Other Departmental Responsibilities:
- Provide assistance to Safety Manager by scheduling/organizing safety related training (e.g., first aid, snow fighters workshop, hearing testing), organize, enter & upload training certifications and file safety documentation.
- Electronic sorting and filing of FLHA’s, safety meetings, etc. to be kept up to date.
- Provide assistance in tender processes for the Bridge Division by retrieving tender documents, project set-up and document maintenance, tender notifications including notice of addenda, bond and surety requests, tender review, assembly, and delivery, and other tasks related to tendering as required.
Reports/Permits/Incident Responsibilities:
- Provide the public with information on Volker Stevin Highways process for windshield / damage claims. Forward information to appropriate field staff and Safety Manager.
- Assist, gather and review information for storm response submission to AT (including a comprehensive summary of events).
Working Environment/Conditions:
- Ability to sit for extended periods of time while working.
- Fast-paced environment with tight deadlines.
- Business casual office attire.
- Core business hours are Monday-Friday from 8:00 am to 5:00 pm.
The ideal candidate for this position will possess the following:
Qualifications & Experience
- High School Diploma or GED Equivalent is required.
- Minimum 5 years administrative experience or equivalent training.
- Exceptional organizational skills and attention to detail.
- Excellent interpersonal, relationship-building and communication skills.
- Experience with planning events and travel arrangements.
- Experience supporting a team of multiple individuals.
- Proficiency in the use of Microsoft 365 Office applications.
- Experience with an D365 Dynamics ERP system, an asset.
- Experience with an LMS, an asset.
Note: We promote a safe work environment with a substance testing program.
While we thank all applicants for their interest, only those selected will be contacted for an interview.
About Volker Stevin Highways
Our story begins in 1996 with the privatization of Highway Maintenance in the Province of Alberta. We started our operations in Southern Alberta, and have maintained the roads, and bridges in the Lethbridge Contract Maintenance Areas ever since. In 2001, we assumed responsibility for the Calgary area, and further expanded our operations in 2016 with the 30-year maintenance contract of the North East section of the Anthony Henday Drive in Edmonton. In August 2019 we added all of Mountain View County and Clearwater County to our areas and currently maintain approximately 30% of the provincial road network (~ 18,500 lane km’s). Over 200 plow trucks, and more than 350 people, work all year round to provide safe roads and bridges to the travelling public in Alberta.Apply now for Administrative Assistant
"*" indicates required fields